ML13247A159

Request for Records Disposition Authority - Emergency Response Data Systems (ERDS)

ML13247A159
Person / Time
Issue date:	06/03/2008
From:	NRC/OCIO
To:
Gilbert H
References
Download: ML13247A159 (3)

Text

REQUEST FOR RECORDS DISPOSITION AUTHORITY LEAVE BLANK (NARA Use Only)

TO NATIONAL ARCHIVES and RECORDS ADMINISTRATION JOB NUMBER WASHINGTON, DC 20408

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FROM (Agencyor establishment)

DATE RECEIVED 6! ~

U S Nuclear Regulatory Commission

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2 MAJOR SUBDIVISION NOTIFICATION TO AGENCY

.Office of Nuclear Security and Incident Response (NSIR)

Inaccordancewiththeprovisions of 44 usc 3303a thedispositionrequestincluding amendmentsISapprovedexceptforItemsthat 3

MINOR SUBDIVISION maybemarked"disposrnon notapproved'or "withdrawn"In column10 5

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4 NAME OF PERSON WITH WHOM TO CONFER TELEPHONE p:V3~NITED STATES Deborah H Armentrout, CRM 301-415-7228 C' ~<:

6 AGENCYCERTIFICATION I hereby certify that I am authorized to act for this agency In matters pertaining to the disposition of ItS records and that the records proposed for disposal on the attached _ page(s) are not now needed for the business of thrs agency or will not be needed after the retention periods specified, and that written concurrence from the General Accounting Office, under the provisrons of Tltle8 of the GAO Manual for GUidance of Federal Agencies, 181 IS not required, o IS attached, or o has been requested TITLE OFAG(2'C(1,EPRESENTATIVE

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SI~tE Marg~t

AJanney, CUfM/NS -r1 NRC Records Officer l

7 9 GRS or 10 Action Item 8 DESCRIPTION OF ITEM AND PROPOSED DISPOSITION Superseded Taken (NARA No Job Citation Use Only)

Title Emergency Response Data System (EROS)

(See Attached Schedule) cl'flk

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NSIR DA Director Date 1/1JOl1Clle L 5bofp~

Office of General Counsel Date

U. S. Nuclear Regulatory Commission Office of Nuclear Security and Incident Response Emergency Response Data System (ERDS)

Emergency Response Data System (ERDS)

EROS ISan electronic data capture system for mformanon received from U S commercial nuclear power plants after the declaration of an Alert or higher-level classification (an Event) and the supporting collection and transmission hardware located at the plants and NRC Offices ERDS continuously collects selected mformanon for NRC use m momtonng and analyzing the Event

1) Inputs/Source Documents EROS ISoperational only durmg an Alert or higher-level occulTence at one or more nuclear power plants, although the system may be used for testmg or to support an emergency exercise After activanon, the mformation described m the Master FIle IStransmitted electronically to the NRC Emergency Operations Center from the power plant via modem or Network connection for display and analysis ERDS electronically stores and displays the information, no manual inputs are made into ERDS ected During a System Test or Exercise EROS mformafiof ort of NRC actions during a system test or exercise h.rt"Ve-t,'0",1 Disposition:

TEMPORARY See Master FIle (Item 2 b)

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2) Master File Information IScollected m the followmg four functional areas I

Reactor core and coolant system conditions, 2

Containment buildmg environmental condrtions, 3

Site environmental (meteorological) condrtions, and 4

Radioacnvrty release rates

a. Data Collected During an Alert or Event Disposition:

TEMPORARY Cut off upon termmatron of the hcense (following completion of the decomnussionmg procedure) for the nuclear plant covered by the Event Destroy 20 years after cutoff During a System Test or Exercise AffYllVt\\1 by A-rc. ~;V'.I+ nof DIsposition:

TEMPORARY.

Cut off at the COl tern test or exercise Destroy h..eeJe, 1 or delete data when no longer needed for analysis or other bus mess purpos I a]

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3) IT Operations Records

a. ERDS System Operations Records ERDS System maintenance support history records and additional system performance data IS collected to support ERDS operation and maintenance actrvines, mcludmg records of completed maintenance, system downtimes, and system access logs Disposition:

TEMPORARY.

Cut off at end of calendar year Oestroy 5 years after cutoff 2

NWML Forms SFI15 NI-431-08-11, revrsion, 7-27-12

erations Reports Reports on 0 mcludll1g measures of benchmarks, performance mdicators and critical success factors, self assessm anagement reports Appn>I/(A by A-rc.h ;.Art-Disposition:

TEMPORARY.

3 years after cutoff ho-r

[GRS 24, Item 8 c]

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4) Outputs This system provides data for a subsequent recreation and evaluation of the Event to Identify the sequence of events and any lessons learned

a. Data Printouts from EROS data file Printouts of the data or partial data sets made durmg or after the Event or exercise, used to analyze plant condinons and trends and other reports produced to analyze system performance Disposition TEMPORARY Delete or destroy when no longer needed for analysis or other bus mess reason

b. NRC Report or Analysis of the Event Reports, mcluding pertinent background documentation, that provide detailed mformanon and formal evaluations of events with the highest potential risk to the public Arrange files by event case study number Disposition PERMANENT Cut off at end of Calendar Year of last action and file 111 ADAMS Transfer electromc copy to the National Archives for pre-accessionmg 5 years after cut off Transfer to the legal custody of the National Archives 20 years after cut off and destroy the NRC copy of the files after receivmg notification that the transfer to NARA was successful

5) EROS System Documentation System Design and User documentation ISavailable, mcluding data specificatrons, data dicnonanes, hardware mterconnection spectfications, user and data secunty testing plans and reports, and system manuals Specific documentation includes EROS User's Manual ERDS System Admuustranon GUide ERDS Installation and Configuration GUide Disposition T

Y Retam current revisrons of these records 111 a controlled repository (e g, Rational Clea r ADAMS) until development IScomplete and the software ISoperational Transfer the final approve ns and subsequent revrsions of these documents to ADAMS, or other currently approved record keepil m, m a format acceptable to the ADAMS Adnurnstrators and Records Officer Cut off when the its are superseded and the revisions placed 111 ADAMS Destroy 2 years after cut off [GRS 20111a cumentation Disposition:

TEMPORARY.

Cut off files w e nnussioned Destroy 2 years after cutoff

[GRS 20/11 a(\\)]

3 NWML Forms SFI15 NI-431-08-11, revrsron. 7-27-12